WELCOME TO THE 2020 EDMONTON RENOVATION SHOW EXHIBITOR KIT

THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW.


The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.


***REMINDER: You must purchase electrical for your booth display through ShowTECH. Flooring is Mandatory. Please read each section of the kit there is important information within this page ***


2020 SHOW HOURS

  Exhibitor Access:
Friday, January 2412:00 pm - 9:00 pm8 AM
Saturday, January 2510:00 am - 9:00 pm9 AM
Sunday, January 2610:00 am - 6:00 pm9 AM

Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.

EXHIBITOR WARNING

We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services and Micro Media Techno Zone - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant

QUICK LINKS - Coming Soon!

2020 Edmonton Renovation Show Map
Upload your 2020 Exhibitor Listing
2020 Move In Schedule - Coming Soon!
2020 ERS Rules and Regulations
2020 Show Checklist
2020 ERS Must Do's 
2020 ERS FAQ

SHOW FACILITY

Edmonton Expo Centre
7515 – 118 Avenue NW
Edmonton, AB T5B 4X5

SHOW OFFICE

Hall C Show Office

(effective Jan 22-27, 2020)

P:780.378.8901

**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 22 - Monday, January 27, 2020.

Please note that the Exhibitor's Lounge in Room #202 will be setup as a quiet room for exhibitors to use if needed, however, there will not be any food & beverage service.

HOW-TO SET UP YOUR COMPANY’S 
EXHIBITOR LISTING

Please review the following instructions here to upload your companies online exhibitor listing. If you have any questions regarding the online exhibitor listing, please email Sarah.

REQUIRED READING & FORMS

2020 Show Rules and Regulations - Coming Soon!
2020 ERS Show Checklist - Coming Soon!

FormDetailsDeadline
Exhibitor Badge Order FormAll Exhibitors need to display their badge on show days to gain admittance to the show floor.Replacements are $10 each if badge is lost or left in booth.Jan 11, 2019
Exhibitor ListingYou will not be listed on our website as an exhibitor unless you submit your listing.Click the link to the left for detailed instructions.Jan 2,
2019
Contest FormAny company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval.Jan 11, 2019


Other important documents:


2020 ERS Show FAQ - Coming Soon!

2020 ERS Directory of Services  - Coming Soon!

2020 EFHS Must Do's

If you plan on shipping any materials to the show , please ensure all pieces have a shipping label on them.

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.

Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.

100 square feet=6 free badges
200 square feet=8 free badges
300 square feet=10free badges
400 square feet=12 free badges
Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, then please fill out the Extra Badge Order Form before January and we will have them ready for you at check in.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Edmonton Expo Centre's standards:

  • Booth Design Guidelines
  • Edmonton Expo Centre Venue Guide **UPDATED** - Read important information regarding fire safety, safety & security, general rules, etc. 
*SOIL/GARDEN DISPLAYS*
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply.

*SIGNAGE & BANNER HANGING*
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH.

EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fill out the Exhibitor Ticket Order Form then scan and email to Sarah.

TRANSPORTATION & CUSTOMS FORMS

Davidson & Sons is our official transport carrier and customs broker for the event. 
Please click on the links below for any forms you may need.

Canada Customs Invoice
Customs & Transportation Services Order Form

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Sarah to keep on file before January 11th.

2020 ERS Certificate of Insurance Form - Coming Soon!

We also require that we are on your policy as additional insured:
Marketplace Events LLC

MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB  T2H 2G4 


If this coverage is not part of your existing policy Hub International is happy to assist any exhibitors looking to purchase Show Insurance:
Temporary HKMB Insurance - Order Here ($125)

ELECTRICAL|HOUSEKEEPING|PLUMBING|INTERNET

Click here for the Directory of Services

Facility Services, Edmonton Expo Centre

Services through Edmonton Expo:

 

  • Edmonton Expo Map
  • Events Safety Compliance Policy for Show Management & Exhibitors
  • Internet Order Form - Coming Soon!

The Edmonton EXPO Centre is pleased to announce our new partnership with Freeman Audio Visual.  Freeman has played a significant role and been a valued partner with the Edmonton Economic Development Corporation (EEDC) at the Shaw Conference Centre for many years and we are excited to welcome them to the Edmonton EXPO Centre.

Freeman joins us as a preferred supplier for all Audio-Visual Services, and as an exclusive supplier of all Internet and Phone Services.

A Canadian company with 60 years of experience providing quality audio visual services, Freeman has skills, knowledge and ingenuity that you can trust. We are proud to partner with a service provider that has the same dedication and enthusiasm that we do when it comes to putting on unforgettable events.  

As the exclusive supplier for all Internet Services, Freeman will work with all events on your wired and wireless internet needs, as well as phone lines and faxes.  

Please direct all inquiries to:
Simon Hollington-Sawyer
Cell: 587-336-6413
Simon.hollington-sawyer@freeman.com
https://freemanav-ca.com/

ShowTech 
2020 ShowTech Order Forms
2020 ShowTech Online Ordering

Deadline for ShowTECH discount: TBC

Services Available

  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Compressed Air/Natural Gas
  • Telecommunications

GES Decorator Services
2020 ERS GES Order Forms - Coming Soon!
2020 GES ONLINE Ordering - Coming Soon!


Deadline for GES discount:TBC

Services Available:

  • Booth Cleaning
  • Furnishings (tables, chairs, etc.)
  • Carpet & Under-Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (booths)
  • Signs and Graphics
  • Plants
  • Installation and Dismantling Labour
  • In-Booth Forklift Service 

TRAFFIC DRIVERS

Extra Marketing Application
Extra Traffic Drivers
Online Web Banner/Eblast Inclusion Spec Sheet

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show. 
Deadline: TBC

Follow These Easy Steps:

  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our Ticket Host: - Coming Soon!
  4. Email your website link to Sarah along with your mailing address 

Web Button:
Image Coming Soon!

 

Call us if you have any problems or if you want to discuss any other easy cross-traffic drivers.

EXHIBITOR MOVE-IN AND MOVE-OUT

Move-In Schedule:
Coming Soon!

Move-Out Hours
Sunday, January 26, 7PM - 10PM (one hour beginning at 6PM is needed for aisle carpet removal)
Monday, January 27, 8AM - 12PM

Individuals under the age of fifteen are prohibited to be on the show floor, or back of house areas during Move In, Move Out, or while heavy machinery is operating.

PARKING

  • Exhibitor Parking
    Pre-purchase your parking pass through Edmonton EXPO Centre and Showpass HERE. The event parking pass is $14 per event day with pre-purchase ONLY.

    Exhibitor Parking passes will be sold onsite during move-in at the 79 st booth. All Show Management Staff, Exhibitors, Deliveries, etc. enter the grounds via 79th Street. **Cash is NOT accepted for parking services**

    Note: Exhibitors MUST park in the West Lot or in the Angled Exhibitor Parking behind the halls - subject to availability. Click here for the map.
    Exhibitors MUST enter through the 79 St. & Borden Park Road entrance via 112th Ave. 
    Parking Pass MUST be scanned upon both entry & exit. 
    Parking Pass MUST be displayed and clearly visible on front dash at all times.

 

Can exhibitors purchase parking passes onsite?

Exhibitors can purchase an event parking pass at the 79 Street entrance during move in only.

Exhibitors who have not purchased a pass during move in will need to pull a ticket and pay the daily $15 guest rate which does not include in/out privileges.

What happens if an exhibitor enters through a public entrance?

Exhibitors are welcome to enter through the public guest entrances (116 Ave North, 116 Ave South and 73 Street) but will be required to pull a ticket and pay the $15 per day guest rate which does not include in/out privileges. Please click here for our parking map.

What payment types are accepted?

We will have credit/debit payment options available at every pay station inside the Edmonton EXPO Centre as well as at the exit gate. For Guest Parking Lots - There will be one pay station that will accept cash transactions located beside the Hall F Show Office. Please see the attached map for all pay station locations throughout the Edmonton EXPO Centre.

Overnight and Parking Trailers?

No overnight parking in the angled parking spots. Vehicles will be towed. Trailer parking has been moved to the south east lot. NO longer at the giant slide area.

 

CLICK HERE FOR THE PARKING MAP.

SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS

Edmonton Food Sales - Sampling Application Form
Alberta Health Services Vendor Notification
Alberta Health Services Vendor Package

Please note the following information:  
The following are required to fill out sales and sampling applications

  • Any vendor that is selling food or beverage meant for consumption on site
  • Any vendor that is sampling any kind of edible product

The following are required to notify Marketplace Events so that we can notify Alberta Health Services

  • All perishable items meant for consumption off site

The following are not required to fill out the sales and sampling application

  • Spices
  • Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products

Using propane? If so, you MUST abide by all parameters in the Propane Use Health & Safety Document 

HOTEL INFORMATION

Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7

Exhibitor Block Online Booking

Guest may also call the hotel direct and book under the Edmonton Renovation Show Guestroom Block
Block Code : 20200121EDM

Direct Tel: 780:428-6611
Toll Free: 1-800-661-8801 

Self Parking and Breakfast are included with your booking.

**Please note that guests can only book rooms online that are blocked for this group. 
If a guest requires pre/post dates or an upgraded/different room type, they will need to call in to our reservations department to book the room.**

Discount Deadline: January 3, 2020

Below is a list of hotels in Edmonton listed by: cost, distance (from the Edmonton Expo Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice. 

Edmonton Hotels by COST
Edmonton Hotels by DISTANCE
Edmonton Hotels by RATING

BOOTH AWARDS & TIPS!

Each year, the Edmonton Renovation Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Best In ShowRegardless of size, this booth displays the most unique display and design of any other in the show.
Best Large Space
Best booth 400 square feet or larger
Best Medium Space
Best Booth between 200 - 399 square feet
Best Small Space
Best Booth between 100 - 199 square feet
Rookie of the YearRegardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies.
Nailed it!
Regardless of size, this booth has just overall nailed it at the show!
 Best Marketing Partner 


Things we look for:

• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design

Booth & Exhibiting Tips
Booth Design Guidelines

NEW REGULATION FOR SOIL/GARDEN DISPLAYS
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply. 

NEW REGULATION FOR SIGNAGE & BANNER HANGING
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH. 

Contact

Kirk MacDonald, Exhibit Sales Consultant (Companies A - E)
KirkM@mpeshows.com  1.866.941.0673 ext. 202

Bryan Andrews, Exhibit Sales Consultant (Companies F-P, #'s)
BryanA@mpeshows.com  1.800.633.8332 ext. 229

Alex Black, Exhibit Sales Consultant (Companies Q - Z)
AlexB@mpeshows.com  1.866.941.0673 ext. 213

Sarah Carr, Operations | Show Administrator
SarahC@mpeshows.com 1.866.941.0673 ext. 212

Jo Parish, Operations Coordinator
JoanneP@mpeshows.com 1.866.941.0673 ext. 235

Kristy Cairns, Show Manager

KristyC@mpeshows.com  1.800.633.8332 ext 231